EC PAPERS NOVEMBER 2017

such as, the Data Protection and Human Rights regulations, hence the need to impose certain conditions on their use.

E-mails sent and received are treated as the property of GFTU, and are not private to the individual and may, if appropriate, be monitored to check compliance with the policy by the request of our consultant Tony Johnson or the General Secretary Doug Nicholls only from the IT provider, but never by any staff nor manager/s. When staff are given access to computing equipment, E-mail and or the internet, they will be required to sign a declaration to confirm that you they have understood and will follow the policy, conditions and guidelines. Any use that does not comply with these may lead to relevant action within GFTU’s policies relating to discipline/capability. GFTU will ensure that all staff have access to relevant in-house training during induction process, and refreshment training will be available to ensure that staff are fully conversant with requirements to reflect the level of use of these systems. This policy applies whether using work-based work stations, laptop computers, or any hand held electronic equipment supplied by GFTU, even if use is outside of normal working hours.

1.2

ICT Support

The first tier of ICT support is Entergraty at support@entegraty.com . Tel. 01455 851 858.

The second tier of support is accessed through the ICT officer, who would contact Entegraty on behalf of the company. The ICT officer will keep detail log for all jobs, including date, time, duration, description of tasks and resolution.

1.3

IT Equipment

IT equipment, whether fixed or mobile, is provided for use in the conduct of GFTU business. The equipment is predominantly electrical and electronic in operation. Please remember to treat it and use it appropriately; in particular report suspected faults to your line manager or IT Co-ordinator as soon as possible.

2.

The Law, E-mail and the Internet

By its nature, E-mail provides an easy method of informal communication, which may result in less care being taken over the content and implications of messages sent than is the case for other more conventional means of documented communication. However, it is shown that E-mail can create a permanent record, which may give rise to legal liability. Similarly, information published on the Internet may have unintended legal consequences and downloading of certain material can contravene software licensing and obscenity laws. E-mail and Internet enable information to reach a much wider audience than non- electronic methods of communication, which may not always be appreciated by the person, whose information it is. To comply with the Data Protection Acts, personal and