EC Papers September 2018

EC MEETING 19 th September 2018

Quorn Grange Hotel

Leicestershire

How to find us

Easily reached by either road or rail (or by air from East Midlands airport just 30 minutes away), Quorn Grange Hotel is a useful base for guests wishing to visit the attractions in the area. In addition, the cities of Leicester and Nottingham are only a short distance away.

BY ROAD From the North : Leave the M1 at junction 23 (Loughborough) following signs for the A6 south (Leicester). Shortly after leaving Loughborough, turn off the A6 dual carriageway into Quorn. Go straight through Quorn. Wood Lane is a right turn, at the far end of the village, at the third mini roundabout. Quorn Grange Hotel is about a quarter of a mile further on, on the left. From the South : Leave the M1 at junction 21a and take the A46 Leicester western bypass (Newark). Turn left from the A46 onto the A6 dual carriageway, turning left at a small roundabout signposted Quorn/Mountsorrel. At the next roundabout, turn right towards Quorn. After about one mile, turn left into Wood Lane at a mini roundabout. Quorn Grange Hotel is about a quarter of a mile further on, on the left.

BY RAIL There are Midland Mainline services from London St Pancras to Sheffield which stop at Loughborough and Leicester.

BUS

The number 2 kinchbus, 126 and 127 bus runs from Leicester bus station to Quorn. The number 2 kinchbus, 126 and 127 bus runs from Loughborough town centre to Quorn.

Number 2 bus information

Number 126 / 127 bus information

Quorn Grange Hotel 88 Wood Lane Quorn Leicestershire LE12 8DB

Tel: 01509 412167 Fax: 01509 415621

GFTU Executive Committee Agenda

September 2018

1. Apologies for absence

2. Declaration of Any Other Business

3. Minutes of the previous meeting. a. Corrections to the minutes

b. Matters Arising from the Minutes.

4. Accounts

5. Third Building.

6. New Build Progress

7. New Education Programme

8. New Education Opportunities.

9. BGCM

10. International Report. Venezuela. Kurdish issues. Vietnam.

11. Win:Win.

12. General Secretary’s Report.

13. Any Other Business.

EC Minutes July 2018

General Federation of Trade Unions

Executive Committee Minutes

July 18 th 2018

Quorn Grange Hotel, Leicestershire

In attendance: Bro. Doug Nicholls, (Gen Sec), Sis. Claire Ryan, (Minute Taker).

Bro. Ronnie Draper, Bro. Garry Elliott, Sis. Theresa Easton, Sis. Keeley Lipscombe, Sis. Yvonne Pattison, Bro. Colin Kirkham, Sis. Angela Pratten, Bro. Osher Williams, Bro. John McGowan, Sis. Christine Miller, Bro. Ian Lawrence, Bro. Steve Gillan, Bro. Brian Linn, Sis. Sarah Woolley, Bro. John Smith

Apologies: Bro. Robert Mooney , Bro. Robert Mooney, Bro. John Toner, Bro. Charlie Sarrell, Sis. Ellie Peers, Bro. Roy Rickhuss, Sis. Janie Nicholl, Sis. Claire Jones, Bro. Nick McCarthy, Sis Christine Bond, Sis. Maddy Radcliffe, Bro. Alasdair McDiarmid, Sis. Philippa Childs, Bro. Freddie Seale, Bro. Manuel Cortes, Bro. Neil Crew.

Paperwork circulated for the meeting: Minutes of previous meeting, Financial and Accounts Information, General Secretary’s Report, International Study Visit Report, Trail Blazer Report, Draft Dates for Diary, Draft Education Programme, Operations Manager Win:Win Services Report, EC Expenses Claim Form.

1. Declaration of Any Other Business.

No declaration of Any Other Business.

2. Minutes of the Previous Meeting, Corrections, Adoption.

These were agreed as a true and accurate record.

3. Matters Arising.

No matters arising.

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EC Minutes July 2018

4. News from Affiliates.

4.1 Bro. Smith reported the resignation of Sis. Paul from the Musicians Union and EC due to personal reasons.

EC Members agreed to send a card from the GFTU.

4.2 BFAWU Bro. Draper reported that the McDonalds campaign continued and that more companies across the fast food industry would also be involved in further action due to take place in October. Bro. Draper reported that links with Unite supporting the TGI campaign would also continue. Bro. Draper reported on the positive representation for the union received from the March in London in May where they walked at the front alongside fast food workers and Frances O’Grady. Laura McCall TUC youth representative is also on board which is great news for the union.

4.3 NAPO

Bro. Lawrence updated EC members with the developments of the split of the probation and its partial privatisation. Currently awaiting

4.4 POA Bro. Gillan reported on two issues concerning the POA. Rory Stewart Prison Minister new build for prisons publicity built but privately run. Continue to campaign against privatisation and call for independent enquiry. Bro. Gillan stressed the need also to support the campaign for decent collective bargained wages for prison officers and to lift the ban on action.

5. Education Programme.

Bro. Nicholls reported that due to personal reasons Bro. Callow, Education Officer, had resigned.

Bro. Nicholls discussed the draft Education Programme which currently omits the Trade Union Management programme which would be included in the final draft. Sis. Woolley had previously passed this award and it was noted it was a particularly demanding course. The programme has been revised following meetings with ILM to relax criteria but not reduce standards. There would be a cost involved in attending the course, costs were previously in the region of £650-£700. A minimum of 8 delegates would be needed to run the course. Sis. Woolley gave an insight of what the course involved in further detail to EC members.

EC members discussed the lack of intake for labour movement history courses. All courses were cancelled in 2018. It was discussed that these courses should be offered again in 2019 with the possibility of a different location.

It was proposed by Bro. Nicholls to add an additional four day new reps training course to be held at Quorn, over three nights and four days during 13 th – 16 th October. This course

2

EC Minutes July 2018

would incorporate Stages 1 & 2 and if unions require additional material specific to them this could also be accommodated.

Bro. Nicholls proposed that The Union Building Conference should be incorporated into 2019’s BGCM and other events particularly in Manchester for the celebration of the 120 th anniversary. The GFTU BGCM venue was confirmed to be taking place at Quorn May 2019.

Red Cross training was discussed and Bro. Nicholls confirmed that these courses could be run anywhere in the country to suit affiliates needs.

Mental Health and Awareness courses were discussed in detail. EC members agreed to further investigate if the Red Cross offered any first aid courses that were specifically designed for mental health. Bro. Williams agreed to investigate and report back. Sis. Miller also agreed to investigate staff care and welfare courses.

Bro. Smith reported that all Pension scheme courses were also cancelled despite being requested by affiliated unions.

EC members discussed in detail the current cancellation policy of ‘no shows’ to courses due to the costs involved to the GFTU.

EC members agreed to clarify the policy and inform the unions that they would be liable for cost and an amendment to the current course authorisation form would be required.

EC Members wished to note thanks Bro. Callow for his work involved in the Education programme.

6. Win:Win Services.

Bro. Richards, Operations Manager, reported on his ongoing work with the development and progression of Win:Win services.

Bro. Richards reported that 12% of revenue would be generated for all courses taken up with the Red Cross Training for affiliates applying through GFTU account.

Bro. Richards had held a meeting with Co Operative phones and an agreement had been made that 6% of call costs would be generated and this offer would also be available to affiliates to create revenue.

Bro. Richards circulated a design and print leaflet offering 50% discount to affiliates on any manual or electronic ballots.

Bro. Richards circulated previous hotel promotional material for overnight and dinner offer excusive to affiliates. EC members were asked to inform of any changes for future marketing purposes.

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EC Minutes July 2018

7. Poland International Study Visit.

The International study visit to Poland had taken place and a report had been circulated, photographs would follow.

Bro. Nicholls gave an overview of the history of trade unionism in Poland.

Bro. Nicholls proposed offering vacations to the Bank Workers’ Union hotels at discounts to GFTU affiliates should be explored.

Bro. Nicholls proposed to invite OPZZ/FORMAC along with an interpreter to future GFTU events such as Union Building Conferences and BGCM.

Bro. Nicholls reported that the report should be placed on the website and made available at the 2019 BGCM.

Bro. Williams raised that no questions were asked about the GFTU and suggested an invite for them to visit. Bro. Williams suggested to gain more of a two way dialogue and to undertake more preparatory work for future international visits to continue a positive interchange.

Sis. Woolley gave a positive response to her experience of the study visit and has since received more contact with members due to visiting their home country which opens initial conversations.

Bro. Lawrence endorsed recommendations and was disappointed to not be able to meet more workers during the visit but a valuable learning experience.

Bro. Smith has an additional report from the trip to be added and asked for others to add notes for the BGCM report purposes.

Bro. Linn expressed interest in linking with OPZZ to learn more.

The recommendations were accepted.

8. Meeting and deadline dates.

2019 and 2020 draft meeting dates had been circulated.

Bro. Nicholls proposed to move July 2019’s EC meeting to take place during the Durham Miners Gala July 12 th .

EC members agreed

Bro. Nicholls recommended that the Youth Festival Dates be delayed due to the building work that will be taking place at the hotel and 120 th Manchester anniversary date to also be added. Sis. Woolley agreed to explore other dates with the working group.

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EC Minutes July 2018

9.

General Secretary’s Report.

9.1 The report was adopted and the following points noted and agreed.

Bro. Nicholls discussed the overall construction budget. Costs of new hotel offices had been overlooked. Following three tenders the estimated cost of the offices would be approx. £35k. Hotel Screening costs to protect the view of guests to the hotel had increased by £1500. Asbestos left from previous builders had been found and the cost of the safe disposal would be approx. £25k. 1.3 Bro. Nicholls reported that site meetings were held regularly. The Hotel Manager holds daily site manager meetings and the Project Manager and Bro. Nicholls meet monthly. It was noted that it was a concern that the contractors had not yet signed the contract and were currently working on letters of intent. The full contract which is estimated that half a million has already been spent on ground work of which £180k GFTU had been paid. The project manager is working on getting this signed this week.

1.4 Bro. Nicholls reported that the transfer of title to Education Trust had been undertaken incorrectly. Bro. Nicholls proposed to manage this to minimise legal costs however there was a possibility this would have to be taken to court.

3.7 Bro. Nicholls reported that due to the resignation of the previous Chair, he is now the Chair of Ruskin College.

4. International

Bro. Nicholls reported that it had been confirmed that morning the Embassy of Vietnam would be visiting August 2 nd in London. Bro. Lawrence, Bro. Williams and Bro. Draper offered to assist and meet them.

Staffing

Bro. Nicholls proposed to offer extra hours to new Union Support Worker, Jayne Pacey in the interim following John Callow’ s resignation to assist with education administration.

10. Trailblazer Apprenticeship work.

Notes from the meeting 25 th June had been circulated.

Bro. Nicholls reported that the meeting group consisted of himself, Carl Parker GMB, Paul De Felice Ruskin College, Sarah Jayne McConnell TSSA, Mathew Pointon TUC, Peter NAS UWT, David Hodd POA, Deborah Lawson VOICE, Barbara Kielim Unite, Martin Roberts Prospect/BECTU and Yvonne Pattison NAPO.

Bro. Nicholls was pleased to report that the GFTU were now registered by the institute of apprenticeships and Barbara Kielim HR Manager Unite would be liasing officer. The timescale to get this up and running was by September 2019. Bro. Nicholls explained the

5

EC Minutes July 2018

benefits of apprenticeship workers within the workplace and how it is another way to attract government funding within the GFTU and within the movement.

11. Finances: to approve GFTU 2017 accounts, to note other accounts, to consider GFTU and ET management accounts, to note investment performance.

Accountant David Goodwin and Sis. Cheung, GFTU Head of Finance were in attendance and EC members were asked to formally approve GFTU accounts.

David Goodwin, Accountant, gave an overview of accounts.

Bro. Linn questioned that there was £1000k gift aided in 2016 but there had not been any amount gift aided for 2017.

David Goodwin explained that there would be tax implications if no gift aid was given. EC members briefly discussed the tax benefits of gift aid and it was suggested by David Goodwin to gift aid £35k.

EC Members agreed to gift aid £35k and for this to be backdated.

EC Members approved GFTU accounts.

Bro. Lawrence questioned if any business rate reduction had been sought due to the building work that would be taking place. Head of Finance, Wendy Cheung, confirmed that a meeting had already taken place and this had been investigated however it would not offer any financial benefit.

12 Any Other Business. 12.1 Bro Nicholls reported that letters had been received from MU, BECTU and NUJ in similar terms. The NUJ disaffiliated immediately, the MU and BECTU gave notice of no reaffiliation. All letters expressed the view that they were being provided with sufficient training via the FEU and all were concerned that the GFTU was diverting from trade union business by running commercial and hotel business. The EC was saddened to receive these letters and concerned at the complete misperception about our work which had increased trade union work and new sources of co operation and funding and found ways of creating jobs, recirculating money in the Movement and doubling our education programme and putting into place 50 plus new services.

The General Secretary was asked to strongly challenge these misperceptions and discuss issues with unions accordingly.

12.2 Bro. Nicholls reported that correspondence had been circulated regarding pledges from unions for the proposed third building. £350k had been pledged with two further unions still

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EC Minutes July 2018

considering. If pledges were received and a quick decision made was needed EC members agreed to allow Bro. Smith, Bro. Nicholls and Bro. Williams to make decision.

12.3 Bro. Lawrence had recently visited Brussels and agreed to circulate a brief summary of this trip to hear the findings of the international tribunal on the Kurds.

The meeting closed 2.45pm

7

GFTU General Federation of Trade Unions Balance Sheet

YTD Jul 18

Fixed Assets Office Equipment

15,977

New Build

696

Motor Vehicles Investments

-

6,121,248

6,137,921

Current Assets Debtors & Prepayments

85,683

Intercompany Bank Account

2,413,881

3,494

2,503,058

Current Liabilities Creditors: Short Term Taxation (PAYE /NIC)

25,073

7,611

Wages (Pension)

0

32,684

Current Assets less Current Liabilities:

2,470,374

Total Assets less Current Liabilities:

8,608,296

Long Term Liabilities

(1,130,000)

Total Assets less Total Liabilities:

7,478,296

Capital & Reserves Reserves Investment Revaluation

6,673,001 639,189 326,159 -160,053

P&L Account

Unrealised gain on investments

7,478,296

GFTU Management Accounts YTD Jul 2018

GFTU Budget Full Year 2018

Budget YTD Jul 18

Actual YTD Jul 18

Variance YTD Jul 18

Budget left to spend / achieve for the year

Notes

Income source Accounts Processing Services

109,700 42,000

63,992 24,500

41,836 16,657

(22,156) (7,843)

67,864 25,343 (5,400)

Recharge for services provided- QGH Recharge for services provided- QGN

0

-

5,400

5,400

Contributions

194,500 194,500

195,434

934

(934)

Sponsorship/Commission

0

- -

- -

- -

- -

Investment Income -TU Unit Trusts Investment Income- Zeneca Investment Income- RBS Investment Income- Unity Trust

8,000

4,667

2,672

(1,995)

5,328

-

-

-

-

4,000

2,333

55,058

52,725

(51,058) Profit on Sale of Unquoted Investments

As at end of Jul 18, market value of investments show gain of £160k (unrealised)

Managed Investment Income BM & CAM

215,000 125,417

160,053

34,636

54,947

Bank Interest Received

- - - - - - - -

- - - - - -

- - - - - -

- - - - - -

Misc Income- intercompany recharge

Gift Aid-GFTU Gift Aid- Albion Gift Aid-QGH

Customised Course Fees

Union Conference Building/ BGCM Grant/Arts Festival/Spon'ship/Project

6,875

6,875

(6,875)

-

-

-

Other Income

12,000

7,000

1,743

(5,257)

10,257

Extra Ordinary Income

-

-

Total income

585,200

422,408

485,728

63,320

99,472

Expenditure Staffing Salary And NIC

156,607

91,354

78,683

(12,671)

77,924 Staff salaries have been split between GFTU & ET

Salary for shared Service

-

-

-

-

Pension

13,010

7,589

15,921

8,331

(2,911)

Redundancy & Severance

-

-

-

-

Staff Welfare

860

502

428

(73)

432

Essential Car user Allowance

1,828 2,000

1,066 1,167

2,625 1,172

1,559

(797)

Staff Travel and Subs

5

828

Staff Travel shared Service

-

-

-

-

GS Travel HOE Travel

1,500

875

1,843

968

(343)

-

- - -

-

-

Other employment costs Training and development

800

467

(467)

800

- -

-

-

Agency

1,194

1,194

(1,194) 69,965

Pensions Recovery Payments

70,000

40,833

35

(40,798)

Pension Scheme Cost

- -

- -

- -

- -

Pension prior year adjustment

Total

246,605

143,853

101,901

(41,952)

144,704

Premises Rent and Rates

300 250 800

175 146 467

497

322

(197)

Repair and maintenance

-

(146)

250

Utilities

1,179

712

(379)

Health and Safety

-

-

-

Insurance

500

292

564

272

(64)

Depreciation

7,500

4,375

2,728

(1,647)

4,772

(472) Nursery Fees

Cleaning

-

472

472

Total

9,350

5,454

5,440

(15)

3,910

Administration Stationery, Postage Courier & delivery cost Telephone & mobile IT, website, maintainence

1,600

933

2,170

1,237

(570)

-

-

-

700

408

216

(192)

484

4,000 2,000

2,333 1,167

8,425 2,320

6,091 1,153

(4,425)

Printing & Copying Office relocation

(320)

- -

- -

- -

Total

8,300

4,842

13,131

8,289

(4,831)

Management fees Executive Committee Expenses Conference expenses (BGCM/EC) Conference expenses (other)/Speakers

2,000

1,167 7,438 1,750

7,172

6,005

(5,172) 12,750 (8,011)

12,750

-

(7,438)

3,000

11,011

9,261

Accountancy and audit

8,500

4,958

19,502

14,544

(11,002) £12k in the month for 2 x Sturgess invoices for examining the Trust & Company's records

Legal & Professional

10,000

5,833

3,600

(2,233)

6,400

Accruals W/O for Legal and Accountancy

Prior Year Adjustment

-

( 22,861 )

(22,861) (35,000) (2,833) (2,917) (14,496) (57,967)

22,861 60,000

Investment management fee

60,000

35,000

-

Pension scheme levy

5,500 5,000

3,208 2,917

375

5,125 5,000

Pension scheme audit and accounts Pension scheme legal & professional

-

35,000

20,417

5,921

29,079

Total

141,750

82,688

24,720

117,030

GFTU Management Accounts YTD Jul 2018

GFTU Budget Full Year 2018

Budget YTD Jul 18

Actual YTD Jul 18

Variance YTD Jul 18

Budget left to spend / achieve for the year

Notes

Programme and Event Gift Aid Payment/Grants

100,000

58,333

-

(58,333) (5,671) (2,917)

100,000

Affiliations, Donations, Subscriptions, Communications & Campaigning

14,000

8,167 2,917 2,333 1,167

2,495

11,505

5,000 4,000 2,000

-

5,000 2,382 2,000

Advertising and promotion

1,618 (716)

Room hire

-

(1,167)

Publicity leaflets Youth Festival History Festival

- -

- - - - - - - -

- - - - - - - -

- - - - - - -

Arts & Cultural Festival

Other events

E learning

Union Confenrance Building

Links with Universities

Bank charges

1,000

583

805

222

195

(8,960) International Study Visit £5k, TU Visit £3k

Miscellaneous

500

292

9,460

9,168

P&L Sale of asset

- -

- -

-

- -

Total

126,500

73,792

14,378

(59,414)

112,122

Management recharge

0

Total Expenditures

532,505

310,628

159,569

(151,059)

Surplus/deficit before Capital Expenditure

52,695

111,780

326,159

214,378

GFTU

REVIEW OF ACCOUNTS AS AT 31 JUL 2018

Income:

There were no further affiliations in the period.

Accounts/Processing Services generated £14k revenue in the month of July.

No further monies were drawn down from the Managed Investment Fund in the month of July.

Expenses:

Overall total expenses are £151k below the pro-rata budget for YTD Jul 18.

However, the following costs are anticipated before year end and must also be taken into consideration:-

Investment management fee

£35k £58k

 

Gift Aid

 Pension Scheme Audit, Accounts, Legal & Prof £20k  Pensions Recovery Payments £41k TOTAL £154k

Recharge to be raised to PCS for 2 x Mercer Ltd invoices @ value of £12,577.20 for professional services 01/12/17 – 28/02/18 regarding GFTU Pension Scheme. (Costs currently in NL 55000000 – DB Pension Legal & Professional.)

This suggests expenditure is on beam with budget with 5 months remaining of FY18.

Investment:

Latest investment reports show Managed Funds improved in the period ended 30 June 2018 to £6,007,101 (a gain of £160k). This is shown as an unrealised gain, for reference purposes.

ET Management Accounts YTD Jul 18

GFTU ET Full Year 2018

Budget YTD Jul 18

Actual YTD Jul 18

Variance to Budget

Budget left to spend for the year

Income source

Notes

Accounts Processing Services

- - - - - -

340.00

340.00

-

340.00

Recharge for services provided- QGH

- -

- -

- -

Contributions

Sponsorship/Commission Bank Interest Received

612.50

612.50

-

612.50

- - - -

- -

- -

Misc Income- intercompany recharge

Gift Aid-GFTU Gift Aid- Albion Gift Aid-QGH

100,000.00

58,333.33

-

58,333.33

100,000.00

-

-

-

-

48,000.00

28,000.00

20,000.00 12,000.00 27,264.43

-

8,000.00 12,000.00 15,597.76

28,000.00 12,000.00 7,264.43

Bad debt to write off

Gift Aid-QGH Nursery Customised Course Fees

-

- -

20,000.00

11,666.67

Core Courses

- - -

- - -

- - -

- - -

Trade Union Management Programme Grant/Arts Festival/Spon'ship/Project

PCS £10k; QGH Rent 3 months Jun, Jul & Aug @ £4k

Other Income

12,000.00

7,000.00

22,179.00

15,179.00

-

10,179.00

-

-

-

Total income

180,000.00

105,000.00

82,395.93

-

22,604.07

97,604.07

Expenditure

Staffing Salary+ NIC

202,762.00 22,407.00

118,277.83 13,070.75

133,120.31 10,461.79

14,842.48

69,641.69 11,945.21

Pensions

-

2,608.96

Redundancy & Severance

-

- -

-

-

Staff Welfare

2,400.00 2,000.00 5,000.00 4,500.00

1,400.00 1,166.67 2,916.67 2,625.00

-

1,400.00

2,400.00

Staff Travel and Subs

1,950.04

783.37

49.96

Essential Car user Allowance

750.00

-

2,166.67 1,776.10

4,250.00

GS Travel HOE Travel

4,401.10

98.90

-

-

-

-

Other employment costs- Agency

1,200.00 4,000.00

700.00

794.00

94.00 64.53

406.00

Training and development

2,333.33

2,268.80

-

1,731.20

Agency

- - -

- -

- - -

- - -

Pensions Recovery Payments

Staffing total

244,269.00

142,490.25

153,746.04

11,255.79

90,522.96

Premises Rent and Rates

1,500.00

875.00 145.83

-

-

875.00

1,500.00 5,340.00 3,171.59

Removal costs and storage (Apr 18)

Repair and maintenance

250.00

5,590.00

5,444.17 1,838.26

-

Utilities

3,200.00

1,866.67

28.41

-

Health and Safety

-

- -

-

-

Insurance

2,000.00 18,000.00

1,166.67 10,500.00

- -

1,166.67 3,536.61

2,000.00 11,036.61

Depreciation

6,963.39

-

-

-

Premises total

24,950.00

14,554.17

12,581.80

-

1,972.37

12,368.20

Administration Stationery, Postage Courier & delivery cost Telephone & mobile IT, website, maintenance

5,500.00

3,208.33

3,656.37

448.04

1,843.63

-

-

-

-

5,000.00 6,000.00 1,500.00

2,916.67 3,500.00

2,689.44 5,568.54

-

227.23

2,310.56

2,068.54

431.46 568.33

Printing & Copying Office relocation

875.00

931.67

56.67

- -

-

- -

- -

Administration total

18,000.00

10,500.00

12,846.02

2,346.02

5,153.98

Management fees Trustees Expenses

3,000.00 8,000.00 2,000.00 10,000.00 5,000.00 2,000.00

1,750.00 4,666.67 1,166.67 5,833.33 2,916.67 1,166.67

2,279.55 23,416.17

529.55

720.45

Yarnfield Weekend Package £24.6k, Lanyards £582

Conference expenses (BGCM/EC) Conference expenses (other)/Speakers

18,749.50 1,166.67 4,167.33 2,916.67 1,166.67

-

15,416.17 2,000.00 8,334.00 5,000.00 2,000.00

-

- - - -

Accountancy and audit

1,666.00

Legal & Profession DDA Compliance

- - -

Investment management fee

-

-

-

Management fees total

30,000.00

17,500.00

27,361.72

9,861.72

2,638.28

Programme and Events Gift Aid Payment/Grants

5,000.00

2,916.67

-

-

2,916.67

5,000.00

Children & Young Peoples Prog, Learning Pool £6.5k and £20k Donation ShoutOut

Affiliations, Donations, Subscriptions, Communications & Campaigning

8,000.00

4,666.67

29,360.47

24,693.80

-

21,360.47

-

-

-

-

Advertising and promotion

2,500.00

1,458.33

1,943.87

485.54

556.13

Room hire

-

- -

-

-

Publicity leaflets

7,000.00 2,500.00 1,250.00 35,000.00 7,000.00

4,083.33 1,458.33

- - - -

4,083.33 1,153.16

7,000.00 2,194.83 1,250.00 27,188.52

Educational officers' meeting

305.17

Tutors' meeting

729.17

-

729.17

Venzuela and Poland visits

International Study Visit

20,416.67 4,083.33

7,811.48 6,368.25

12,605.19 2,284.92

Youth Festival History Festival

631.75

-

- - - - - - -

-

-

Arts & Cultural Festival

10,000.00

5,833.33

-

5,833.33

10,000.00

ESNA Visit Other events

-

-

-

10,000.00 3,000.00 8,000.00

5,833.33 1,750.00 4,666.67

594.85

- - -

5,238.48 1,750.00 4,666.67

9,405.15 3,000.00 8,000.00

Open College Network Panel Fees+Membership

Workable books

Trade Union Management Programme

- - -

- -

- -

Links with Universities

-

Core Course -Student hotel & Travel

9,186.18 11,546.20

9,186.18 5,712.87 2,192.49 5,613.57 26,021.54 4,112.03 1,419.71 10,522.15

- -

9,186.18 1,546.20 4,275.82 2,280.24 26,021.54 3,278.70 3,503.04 9,688.82

Northern College Invoices

Core Course - Tutor Fees

10,000.00 5,000.00 8,000.00

5,833.33 2,916.67 4,666.67 1,166.67 2,916.67 1,166.67 -

Core Course - Tutor Travel & Sub

724.18

-

Core Course- Resource, books, printing, certificates Customised Course -Student hotel & Travel

10,280.24 26,021.54 5,278.70 1,496.96 11,688.82

- - -

Customised Course- Tutor fees

2,000.00 5,000.00 2,000.00

Customised Course- Tutor Travel and sub

-

Customised Course- Resource, books, printing, cert.

-

Bank charges Miscellaneous

200.00 500.00

116.67 291.67

83.00

- -

33.67

117.00

-

644.85

936.52

1,144.85

-

-

-

Programme and Event total

131,950.00

76,970.83

122,045.06

45,074.23

9,904.94

New Build

442,497.31 771,077.95

Total Expenditures

449,169.00

262,015.25

509,062.70

Surplus/deficit before Capital Expenditure

-

269,169.00

-

157,015.25

-

688,682.02

-

531,666.77

GFTU ET

REVIEW OF ACCOUNTS AS AT 31 JULY 2018

Income:

There is income due that has not yet been invoiced for customised courses held in May 2018, June and July. Invoicing has not yet taken place partly due to incomplete information and partly because the Finance Team are behind on processing due to annual leave and the recent office move. Total income from customised courses to date is £27,264. Total spent on customised courses to date is £44,486. It came to light several months ago that we had paid for the delegates travel costs without recharging them. Total amount for 2018 is £13,490. This has yet to be recharged. Although income is circa £75k behind budget for the year, any Gift Aid income will not be received until year end.

Expenses:

Overall expenses are higher than budget mainly due to the new build expenses incurred. If the New Build costs are excluded (£442k as at 31.07.18), YTD costs are over budget by circa £65k.

The main areas of overspend are:-

 Conference expenses include £24k Yarnfield weekend package  Affiliations, Donations and Subscriptions includes £6,500 for “Learning Pool” and 2 invoices at £10,000 each for Shout Out  Repairs and Maintenance includes removal and storage costs from April invoices (Nursery closure) at £5.5k  Total amount spent on Core Courses so far is £31,737

Advertising and promotion is for the Win:Win and some Education programmes.

Other event charges are for Vietnamese trip and the International Study Visit costs includes £2k for Venezuela trip and £5.7k for Poland trip.

Suspense item relates to receipt of £2,102 from University of Wolverhampton. To be investigated.

Northern College

YTD spend with Northern College as at 31.07.18 is £5,934. There are invoices for a further £12,274 in August 18 taking the total to £18,208.

Bank:

Cash flow remains tight due to New build expenses with a third client cert fee to be paid at the end of this week (14/09/18). Bank balance as at 31/07/18 is £731.00. Negative balance on balance sheet due to a number of unpresented items at month end.

GFTU ET Balance Sheet

Year to Date Jul 2018

Fixed Assets

Office Equipment

2,180 1,001

Furniture and Fixtures

Investments

2,084,387

2,087,569

Current Assets Debtors

53,920

New Build

443,193 793,295

Intercompany (Hotel, Nursery & Albion)

Bank Account

-21,225

VAT

60,520

1,329,703

Current Liabilities Creditors Short term

82,796

Intercompany (GFTU & Pension)

2,177,164

2,259,961

Current Assets less Current Liabilities:

-930,257

Total Assets less Current Liabilities:

1,157,311

Capital & Reserves Reserve

1,845,993

P & L Account

-688,682

1,157,311

QUORN GRANGE HOTEL FINANCIAL OVERVIEW (Jan 18 to Dec 18)

7 Months

HOTEL SALES 2014-2018

January 75,891 71,508 65,457 69,680 84,943

February 75,521 83,912 78,246 88,225 107,994

March 99,170 101,137 104,534 86,334 107,822

April

May

June

July

Totals

2014 2015 2016 2017 2018

92,463 90,480 87,556 130,696 117,886

117,353 112,281 127,392 144,565 125,722 93,968 112,411 104,985 124,536 128,433 130,683 155,763 145,462 157,550 147,123

572,679 617,324 553,189 634,051 721,657

7 Months

HOTEL NET PROFIT/(LOSS) PRIOR YEAR COMPARISONS 2014-18

January (7,522) (20,621) (50,664) (51,566) (43,625)

February (13,452) (7,539) (27,882) (32,308) (23,524)

March 2,999 7,896

April 6,875

May

June

July

Totals 30,962 31,470

2014 2015 2016 2017 2018

22,940 37,149 (6,470) (2,149) 11,160

19,123 23,347

(3,918) (23,395) (2,221) (2,063)

18,504

(14,559)

(14,172) (25,000) (39,677)

(14,549) (16,489)

(137,131)

(6,215)

(3,286) (119,459)

11,191 10,860

(86,538)

Profit

Monthly Depn

Excl Depreciation

6,230

2018

-37,395

-17,294

-33,447

4,167

17,390

17,421 17,090

-49,158

7 Months

HOTEL BUDGET v ACTUAL NET PROFIT/(LOSS) 2018

January (22,831) (43,625) (20,794)

February (21,738) (23,524)

March 2,340

April

May

June

July

Totals (4,291) (86,538) (82,247)

2018 BUDGET 2018 ACTUAL

22,847 (2,063) (24,910)

3,947

11,146 12,521 11,191 10,860

(39,677) (42,017)

11,160

(1,786)

7,213

45

(1,661)

Variance

Hotel Sales 2015-2018

180,000.00

160,000.00

140,000.00

120,000.00

2015

100,000.00

2016

80,000.00

2017

2018

60,000.00

40,000.00

20,000.00

-

January

February

March

April

May

June

July

August

September

October

November

December

January

February

March

April

May

June

July

August

September 142,373.92 122,170.00 147,266.32

October

November December

Total

2015 2016 2017 2018

71,507.97 65,457.00 69,680.00 84,943.00 15,263.00

83,912.22 78,246.12 88,225.00 107,994.10 19,769.10

101,136.75 104,533.56 86,334.00 107,823.00 21,489.00

90,479.69 87,556.48 130,695.90 117,886.00 12,809.90

144,564.76 112,411.00 128,433.00 145,462.00 17,029.00

125,722.33 104,985.00 130,683.21 157,549.62 26,866.41

93,968.18 124,536.00 155,762.51 147,122.89

148,952.40 115,397.00 146,436.32

116,747.35 93,994.20 120,711.68

98,422.34 107,437.55 101,783.25

123,528.38 128,105.29 125,646.82

1,341,316.29 1,244,829.20 1,431,658.01 868,780.61 186,828.81

Variance

-

-

-

-

-

8,639.62

146,436.32

147,266.32

120,711.68

101,783.25

125,646.82

Hotel Budget V Actual Net Profit by Month

January (43,625)

February (23,524)

March

April

May

June

July

August September

October November December

Total

2018 Actual Net Profit

(39,677)

(2,063)

11,160

11,191

10,860

0

0

0

0

0

(75,678)

2018 Budget Net Profit

(22,831)

(21,738)

2,340

22,847

3,947

11,146

12,521

12,319

9,874

5,704

(6,498)

929

30,557 106,236

Variance

20,794

1,786

42,017

24,910

(7,213)

(45)

1,661

12,319

9,874

5,704

(6,498)

929

2018 Hotel Budget vs Actual Net Profit/(Loss)

30,000

20,000

10,000

0

January

February

March

April

May

June

July

August

September

October

November

December

2018 Actual Net Profit

(10,000)

2018 Budget Net Profit

(20,000)

(30,000)

(40,000)

(50,000)

Budget v ACTUAL Sales

January

February

March

April

May

June

July

August

September

October

November December

Total

2018 Budget 2018 Sales

95,226 84,943

107,035 107,994

128,976 107,823 (21,153)

161,453 117,886 (43,567)

150,187 145,462 (4,725)

162,069 157,550 (4,520)

170,466 147,123 (23,343)

975,411 868,781 (106,631)

Variance

(10,283)

959

0

0

0

0

0

2018 Hotel Sales vs Budget

180,000

160,000

0

0

140,000

868,781

(106,631)

120,000

100,000

2018 Budget

80,000

2018 Sales

60,000

40,000

20,000

0

January

February

March

April

May

June

July

August

September

October

November

December

QUORN GRANGf HOTEL MANAGEMENT ACCOUNTS BALANCE SHEET

Hotel As at

Hotel As at

Hotel As at

Hotel As at

Hotel As at

Hotel As at

Hotel As at

BALANCE SHEET

31-Jul-18

30-Jun-18

31-May-18

30-Apr-18

31-Mar-18

28-Feb-18 31-Jan-18

Fixed Assets Furniture and Fixtures

199,419 177,289

202,305 180,634

205,191 183,978

208,076 187,323

210,962 190,667

213,519 216,405 194,012 197,356

Refurbishments

Investments

2 0

2 0

2 0

2 2

2 0

2 0

2 0

New build

Total Fixed Assets

376,710

382,940

389,171

395,403

401,631

407,533 413,763

Current Assets Food Stock

6,206 5,596

4,540 5,245

5,409 6,308

4,725 4,970

3,855 4,592

3,720 4,547 5,717 4,985 31,199 30,773 17,355 17,355 22,487 27,884 53,675 54,029 (110,655) (110,655) (206,782) (166,782)

Liqour Stock

Debtors

52,387

63,260

55,440 17,355 57,692 51,540

29,829 17,355 59,318 50,776

43,363 17,355 67,846 51,040

Other Debtors Prepayments

0

0

54,440 51,540

56,066 51,540

Due to/from Hotel & Nursery Due to GFTU Educational Trust

(110,605) (164,176)

(110,605) (176,782)

(110,655) (198,773)

(110,655) (196,782)

(110,655) (206,782)

GFTU

Cash at Bank

95,689

53,858

51,802

28,208

4,761 1,483

3,335 11,527 1,634 1,629

Petty Cash

1,634

1,634

1,634

1,634

Total Current Assets

(7,290)

(51,246)

(62,249)

(110,622)

(123,143)

(178,316) (124,708)

Current Liabilities Trade Creditors

158,987 67,549

156,502 61,049

182,079 54,549

162,922 50,271

214,719 20,296

149,047 156,252 20,086 18,387

Accruals

Other Creditors Deposits Held

(178)

(203)

306

287

279

0

0

103,888 13,157 85,318

129,833 11,575 64,762

119,254 11,180 45,296

79,507 11,413 73,290

75,500 10,229 48,918

69,263 73,237 10,000 11,776 30,331 55,228

PAYE & NIC Payable

VAT Liability

Corporation Tax

0

0

0

0

0

0

0

Provision for Liabilities Total Current Liabilities

2,152

2,152

2,152

2,152

2,152

2,152 2,152

(430,872)

(425,670)

(414,816)

(379,841)

(372,093)

(280,879) (317,031)

Creditors due > 1 Year Intercompany Loans

(568,719)

(568,719)

(568,719)

(568,719)

(568,719)

(568,719) (568,719)

Net Assets

(630,172)

(662,695)

(656,613)

(663,780)

(662,325)

(620,382) (596,696)

Capital & Reserves Share Capital P & L Account Reserves b/fwd Charge for period

2

2

2

2

2

2

2

(555,043) (75,131) (630,172)

(555,043) (107,654) (662,695)

(555,043) (101,572) (656,613)

(554,893) (108,889) (663,780)

(555,193) (107,134) (662,325)

(549,668) (549,668) (70,717) (47,030) (620,382) (596,696)

1

Page:

Date: 16/08/2018

Quorn Grange Hotel

Time: 10:19

Profit & Loss by Department (Advanced Budget and Variance)

Period From: Month 1, January

Year:

2018

Department:

All

Period To:

Month 7, July

Chart of Accounts: Detailed Layout of Accounts

Actual

Budget

Variance

Sales Food & Beverages Miscellaneous Sales

270,923.19

16,860.76 (3,322.08) 38,751.62 (32,344.09) (83,513.74) 1,681.67 (7,559.68) (15,030.61) (2,824.50)

254,062.43

927.92

4,250.00

Accomodation Conferences

401,697.95 21,855.91 129,486.26 1,681.67 35,993.88 4,069.39 2,125.50

362,946.33 54,200.00 213,000.00 43,553.56 19,100.00 4,950.00 0.00

Weddings

Hotel Events

Breakfast Sales Nursery Meals Gym Membership

Bank Interest Kurdish Event

19.34

(330.66)

350.00

0.00

(19,000.00)

19,000.00

868,781.01

975,412.32

(106,631.31)

Purchases Lodge Expenses

1,855.41

(1,855.41) 58,437.23

0.00

Food & Beverages Purchases Out Sourced Accommodation Miscellaneous Purchases

137,557.68

195,994.91

118.21

(118.21)

0.00 0.00 0.00 0.00 0.00

3,507.24 10,766.54 3,672.99 (1,674.05)

(3,507.24) (10,766.54) (3,672.99)

Function Purchases

Hotel Room Consumables

Movement in Stock

1,674.05

155,804.02

195,994.91

40,190.89

Direct Expenses Operating Gross Wages

298,780.72

127,652.80

426,433.52

Operating Employer Pension

3,675.25

2,721.25

6,396.50

Admin Gross Wages

139,954.78

(139,954.78)

0.00 0.00 0.00

Agency Staff

357.00

(357.00)

Admin Employers Pension

1,925.72

(1,925.72)

444,693.47

432,830.02

(11,863.45)

Gross Profit (Loss):

268,283.52

346,587.39

(78,303.87)

Overheads Bar & Restaurant Consumables Cleaning & Laundry

214.86

(214.86) 5,399.71 3,856.27 23,654.02

0.00

38,153.85 1,020.80 7,313.01

43,553.56 4,877.07 30,967.03

Events

Marketing

Recruitment Advertising

0.00

420.00

420.00

IT Expenses

7,765.59 3,555.49

(4,265.59)

3,500.00 4,550.00

Printing & Stationery

994.51 166.06

Postage

78.94

245.00

Garden Expenditure Gym Expenditure Repairs & Maintenance

24,112.32

(13,400.32)

10,712.00 1,050.00 18,147.32 14,517.86

641.01

408.99

24,878.68 12,609.81

(6,731.36) 1,908.05

Kitchen Repairs & Maintenance Advertising

538.24

(538.24)

0.00

2

Page:

Date: 16/08/2018

Quorn Grange Hotel

Time: 10:19

Profit & Loss by Department (Advanced Budget and Variance)

Period From: Month 1, January

Year:

2018

Department:

All

Period To:

Month 7, July

Chart of Accounts: Detailed Layout of Accounts

Actual 289.83

Budget 1,750.00 2,450.00 14,517.86 45,583.51 50,178.46 1,400.00

Variance 1,460.17 (1,316.33) (359.23) 10,648.68

Uniforms Licences

3,766.33 14,877.09 34,934.83 50,209.22

Commissions

Rates and Insurance Heat, Light and Power Miscellaneous Expenses

(30.76)

60.00

1,340.00

Unpaid Bills Staff Drinks

0.00

210.00 268.75 259.90

210.00 525.00 350.00

256.25

Travel Expenses

90.10

Management Allowances Wedding Fayres & Promotional Expenses Hotels & Subsistence Telephone & Internet

3,941.76 1,623.34

(1,141.76) (1,623.34)

2,800.00

0.00

0.00

350.00

350.00

5,411.83 7,610.00 2,283.20 2,987.97 1,018.00 3,645.05 43,611.47

(161.83)

5,250.00 5,250.00 1,750.00 4,200.00

Professional Fees

(2,360.00) (533.20) 1,212.03 (423.00) 3,004.95 (43,611.47)

Flowers & Xmas Decorations

Waste Management

Pest Control

595.00

Card Processing Charges

6,650.00

Depreciation

0.00

Staff Training & Support

160.00

1,065.00

1,225.00 3,850.00

TV Subscriptions

3,456.70

393.30

Gifts

0.00

70.00

70.00

Donations

28,000.00

0.00

28,000.00

Suspense & Mispostings GFTU Salary Contribution Directors Expenses Marketing Opportunity Expenses Bank Charges

150.00

(150.00) 11,232.02 3,150.00 (42.33) (776.14)

0.00

13,267.98

24,500.00 3,150.00

0.00

42.33

0.00 0.00

776.14 138.03

Till Variances

1.97

140.00

343,490.05

337,284.67

(6,205.38)

Net Profit (Loss):

9,302.72

(84,509.25)

(75,206.53)