Hotel Directors Meeting March 2020

LPL

Crème Conferences

Red Meet

Local hotels

6/3/20: Contact has been made with Quorn Country Hotel and The Manor but not interested in a formal arrangement.

26 Expenditure

In addition to professionalising accounts and accountancy, site and building maintenance, financial controls, taking on a large part of social media marketing, the GFTU will have to take on a greater role in hotel expenditure monitoring and controls. The precise mechanisms and systems for this will be under discussion over the coming month. This will rest substantially on the so be agreed authorisation system and disciplined work weekly. Why is this important: It is a condition of loan, clearly expenditure and creditors need closer control that happens currently. Ok 6/3/20: Wendy Ledger producing a line by line summary for the HoD meetings, so that HoD’s can monitor all expenditure. In place by 1 st April.

27 Wedding income breakdown

For seven years the Directors have tried to get a better understanding of the costs and prices and profits of weddings. This is now under close scrutiny by Directors and Andrew has been asked to delve into it further.

Why is this important : This is a major area of business.

A draft of the Wedding costs report devised by Andrew and Tim is attached, once adopted it is expected that it will be refined to ensure it is fit for purpose. The Task and Finish report produced monthly will incorporate comments on the loan repayment progress and actions taken on the conditions of the loan.

6/3/20: Tim and Andrew have developed a spreadsheet to track income and expenditure.

Attachments

1. QGH current Finance Policy. 2. QGH Loan agreement. 3. QGH Salaries. 4. Proposal for staff salary increases. 5. Proposals for Room 26. 6. QUORN_CompanySummary_20200117_081843.pdf 7. 2020 Room rates. 8. GFTU Affiliates rates.

9. GFTU and GFTU ECR room rates 2020. 10. GFTU discounts and charging instructions.

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